Administrative Assistant

New York, NY

About you:

Enigma is looking for an Administrative Assistant to join our People Team in supporting and cultivating our office environment and employee experience as we scale. You should be warm, welcoming, detail oriented, comfortable speaking to anyone including C-level executives, and willing to help with whatever task is needed, big or small. Things move very quickly here at Enigma so you should be flexible and thrive in a fast-paced environment where you can flex your creative muscles when solving tough problems.

When people walk into Enigma, we think of it as walking into someone’s home, they are greeted warmly and welcomed in. As an Administrative Assistant you’ll be responsible for managing the reception area, as well as maintaining a sense of excellence around the office. This includes but is not limited to greeting guests, distributing mail/packages, organizing office supplies, fixing up conference rooms, etc. You will also be responsible for supporting our VPs with scheduling internal and external meetings, coordinating travel, and assisting them with time management.

Responsibilities:

  • Manage reception area and provide excellent service to guests (customers, investors, candidates, etc.)

  • Distribute mail, packages, lunch orders, etc.

  • Own the organization and coordination of all facility supplies spanning two floors, including snacks, drinks, and the setup and breakdown for internal/external events.

  • Calendar management of internal events and executive staff meetings

  • Coordinating travel for the executive staff

  • Assist the People Team with special projects and events

Requirements:

  • Prior experience in front of house hospitality or experience supporting executive(s) in a fast-paced environment

  • Excellent written and verbal communication skills

  • Ability to think on your feet and act quickly when making decisions

  • Comfortable navigating Google Applications

  • Excellent follow through and attention to detail

Our Story

Enigma is a rapidly growing enterprise technology company based in the Flatiron neighborhood of New York City. We are Series B funded, partnering with some of the best investors in the world: New Enterprise Associates, Two Sigma Ventures, Comcast Ventures, Crosslink Capital, American Express Ventures, and others.

Founded in 2012, Enigma was started based on the realization that there was tremendous potential in using public data to understand how the world works, but that it was untapped because the data is highly fragmented and disconnected. Enigma set out to change that by building and organizing one of the largest collections of public data in the world, and our big coming out party was winning TechCrunch Disrupts Battlefield in 2013. Our vision has remained steadfast, we want to empower people to interpret, and improve, the world around them. However, we have expanded our ability to realize this vision by combining our massive public data repository with an ecosystem of software and tools designed to link, resolve, enhance and apply data to help global-scale companies take on some of their hardest problems, ranging from preventing money laundering to ensuring patient safety.

We are proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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